Property Management Solutions

Investing in Portuguese real estate is a choice embraced by individuals worldwide. Portugal's fascination lies in its natural beauty, enriched by centuries of history, making it a marvellous destination at every turn.

Additionally, the warmth and hospitality of the Portuguese people, coupled with their widespread fluency in English, make living in Portugal highly appealing and integration seamless for foreigners. This language proficiency also facilitates foreign investment in Portugal, enabling investors to build strong partnerships with local professionals well-versed in the real estate market, as well as experts in Portugal's tax landscape and legal system.

Belion Partners offers these services and leverages a comprehensive network to meet the unique needs of real estate investors.

What's on This Page

• What Is Property Management?
• Understanding Property Management
• Who Needs a Property Manager?
• Types of Property Management
• Infographic: Key Responsibilities of Property Management
• Benefits of Having Property Management
• Infographic: Key Services in Property Management
• Our Property Management Services
• Related services We Can Also Provide
• Frequently Asked Questions
• How Belion Partners Can Help You?
  

Property management is a specialised area within the real estate sector that focuses on the operation, control, maintenance, and oversight of properties.

Property management typically involves handling day-to-day tasks such as repairs, ongoing maintenance, and security. These responsibilities are managed by the property manager or the company appointed to oversee routine operations on behalf of the property owner. Tenant relations also fall within the scope of property management functions.



Moreover, effective property management services contribute to generating income for the owner, as well-maintained and properly managed real estate assets tend to increase in market value.

The real estate market is among the most secure investment options, as it represents a tangible, essential asset that readily generates income.

Handling the daily management tasks of a property is often not appealing to a real estate investor; therefore, delegating these responsibilities to a property management company is usually a practical and efficient solution.

Usually, the responsibilities of a property manager include:

• Coordinating with the condominium.
• Key holding services.
• Redirecting correspondence.
• Screening potential tenants.
• Collecting rent.
• Maintaining properties, including gardening and pool cleaning.
• Drafting, signing, and renewing leases on behalf of property owners.
• Managing tax-related matters.
• Advising on landlord-tenant laws and regulations.
• Managing tenant relations.

These examples highlight the core responsibilities of property management. However, additional services or a tailored selection can be provided based on the individual needs of each landlord. Property management companies often offer flexible packages, allowing landlords to choose comprehensive solutions or specific services to suit their requirements.

Various profiles of real estate investors can benefit from the services offered by property managers. To provide a comprehensive overview, here is a description of the different investor profiles and an explanation of which services are most beneficial for each.

A landlord is an individual or entity that owns real estate property and leases it to tenants in exchange for rent payments. Depending on the property type and other factors, a landlord can lease to either residential or commercial tenants. 

Landlords benefit from property management services for various reasons. To identify which services best suit a specific landlord, it is important to understand their particular needs, whether they are a multi-property owner, a long-distance landlord, or a part-time landlord. 

Below, we detail the different types of landlords:

Managing multiple properties and tenants can be both stressful and time-consuming. Additionally, staying up to date with the ever-changing legislation surrounding rental contracts and tenant notification periods in Portugal can be challenging. A property manager can handle these mandatory and administrative tasks, allowing landlords to save time while ensuring their properties continue to generate income. This is where the expertise of a property manager becomes invaluable.

In this case, the property manager will oversee the tenant relationship, keeping the property owner informed about payments, issuing rent receipts, and notifying them of price changes within the legal notice periods. In addition, they will handle any issues that arise at the property and arrange for maintenance services on behalf of the owner.



If the landlord has not yet secured a tenant, the property manager will screen potential tenants to ensure they meet the owner’s requirements.

Many real estate investors own a diverse range of properties across various countries and locations, which can create challenges in managing tenants and addressing emergencies. In such cases, the role of a property manager becomes essential for handling the numerous concerns that landlords cannot address remotely. 

If this situation applies to you, feel free to contact us. We are here to help you manage your real estate properties.

A significant number of people invest in real estate to achieve passive income, commonly known as a side business. This means the landlord has another job, along with different career goals and ambitions, making it challenging to manage both their full-time job and their properties efficiently. For this reason, managing the properties is not a priority, but generating income from them is.

In these situations, the property manager handles all the administrative and functional tasks of the real estate, keeps the property owner informed about everything and acts on their behalf.

This category includes landlords who wish to dedicate more time to building or managing their own businesses, as well as investors seeking new opportunities. Hiring a property manager allows entrepreneurs, business owners, and investors to free up their time and focus on their own goals and ambitions.

When the golden years arrive, there's a desire to explore the world, travel to new destinations, spend more time with loved ones, and turn that dream hobby into a reality. Managing property tasks during retirement is not typically a primary focus.

It is possible to continue being a landlord while enjoying retirement. The solution lies in leasing property management services, which handle everything on your behalf, including collecting monthly payments, managing tenant relations, planning renovations, and overseeing various other tasks.

Contact us! And see how we can collaborate and support your real estate management needs.

Given the variety of property types, there are also different approaches to property management. Some companies specialise in managing a specific type of property, while others take a more generalist approach. The latter often offers additional services, such as property search, legal support, and tax-related advice, thereby increasing the efficiency and overall quality of the services provided.

Specifically, there are four distinct types of property management solutions, each with its own set of characteristics:

This is the most common type of property management, with its primary focus on rental properties, although it is not exclusive to them. This type of property management deals with tenants who live in the properties.

However, it is not limited to flats; it also encompasses:

• Condominiums.
• Local lodging establishments.
• Multifamily apartments, including high-rise and luxury buildings.
• Single-family homes.
• Real estate-owned (REO) properties.
  

The primary focus of commercial property management is on non-residential properties. In this context, the needs of commercial property owners differ significantly from those of residential property owners. The tenant profile and the complexity of leases significantly differ from those in residential property management, requiring specialised expertise to ensure effective management and compliance.

The types of properties included in commercial property management are:

• Retail properties, such as restaurants and stores.
• Office properties, including doctor's offices and large office buildings.
• Single-unit office spaces.
• Coworking spaces.
• Hotels.
• Other public accommodations.
  

Industrial property management involves overseeing properties used for industrial purposes, which require strict adherence to building regulations and codes. Some industrial properties deal with production and manufacturing, meaning that compliance with relevant laws and safety standards is essential.

Examples of industrial properties include:

• Warehouses.
• Distribution facilities.
• Heavy manufacturing facilities.
• Light manufacturing facilities.
  

There is a wide variety of estates that do not fit into any of the previously mentioned categories. These estates fulfil different purposes and, for that reason, require a different approach to management.

Usually, these kinds of properties are built to serve a single purpose. For example, a stadium can hardly be transformed into apartments due to its unique structure and function.

Examples of special purposes properties:

• Theatres, including movie theatres and live performance venues.
• Sports arenas.
• Schools and university campuses.
• Senior living communities.
• Churches, temples, and other places of worship.
• Resorts.
  

Contracting property management services offer numerous benefits for real estate ownership, whether for landlords or commercial purposes. Everyone can benefit from the expertise of a property manager.



To give the reader a clearer understanding of the advantages that property management solutions can offer, we will outline a few of these benefits in the following section of this page.

Property managers' tasks include collecting rent, managing expenses, and setting rent rates. They ensure that rent and lease costs align with market value, maximising the profit from the property.



Besides, they supervise and budget costs, helping to keep operational expenses under control.

Keeping the property in its best condition involves performing necessary maintenance activities, monitoring structural issues, and promptly repairing the property. These actions help prevent major issues and maintain property value in the long run while minimising long-term expenses.

Property managers have a deep understanding of the laws and regulations in Portugal related to property ownership and management. This expertise helps property owners avoid potential legal fees and reduces the risk of legal complications.

House emergencies need to be quickly resolved; otherwise, they can turn into bigger problems, especially in apartments or condominiums. Often, property owners have other responsibilities and may not have the time to address housing issues immediately. They might also be geographically distant from the property, making it difficult to resolve the situation quickly.



Property managers already maintain the property, reducing the risk of emergencies. However, when emergencies do occur, they are prepared to manage them. With their competence, they can resolve issues quickly and efficiently, minimising the impact on the property, tenants, and overall budget.

Tenant relationships can be time-consuming and require careful attention. Property managers have the experience to handle these tasks efficiently, from screening and selecting potential tenants to managing complaints, addressing maintenance requests, and overseeing lease renewals.

One of the biggest benefits of having a property manager is the peace of mind provided by a trustworthy professional who works on behalf of the owner. They handle the management aspects of the property while ensuring it remains profitable for the owner. This partnership allows for efficient operations while safeguarding the owner's interests.

Contact us if a property management service is something that is on your radar.

Now that you know more about our approach, if it resonates with you, feel free to reach out to us! We will be delighted to provide you with our knowledge and services.

Belion Partners also offers complementary property management services with expertise in accounting. If you require additional accounting services to support your property management needs, we are well-equipped to provide them.

Belion Partners also maintains a trusted network of companies, enabling us to offer a uniquely comprehensive service. Through this network, we can provide real estate-related and legal services, ensuring tailored support whenever necessary.

Adding to this, at Belion Partners, we operate under a partnership-driven approach to ensure greater convenience for our clients. Whether you require insurance services or a property technical survey, we have you covered. 

If you need property management or related services, feel free to contact us! We are here to assist you.

Property managers have a wide array of responsibilities; however, managing tenants and finances (e.g. rent collection, budgeting, and financial reporting) are the most significant ones, ensuring the property operates smoothly and profitably.

It depends on factors such as the property's location, size, and the specific services required. Generally, the fee ranges from 8% to 15% of the annual rent. Alternatively, it is possible to negotiate a fixed arrangement with a minimum yearly fee.

There are several ways to find a property manager in Portugal, with the most common being through property management firms. Since there is no official certification for property managers in Portugal, it’s essential to review feedback and testimonials about the manager to evaluate their credibility and reliability before making a decision.